Transaction Coordination & Client Care Concierge for Real Estate Agents

Serving the dynamic states of


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Because your next transaction is embedded in this one. Experience the difference!

Leverage is a Real Estate Agent’s Bestfriend

In this episode, Lauren Duke of CoreOps Collective interviews Ashley Kalar-Miller, the owner of Transaction Exchange, a transaction coordination company. They discuss the importance of leveraging and setting boundaries in the real estate industry.

Ashley shares her daily routine as a transaction coordinator and highlights the impact of hiring a TC on an agent's business. They also talk about the payment structure for transaction coordinator services and the benefits of leveraging a virtual assistant. The conversation emphasizes the need for appreciation and recognition of operations professionals in the real estate industry.

Recently, I had the privilege of being featured on the All American Dream Podcast, where we delved into a topic that I believe is incredibly valuable for fellow real estate professionals like yourself. During the podcast, we discussed the numerous benefits of having a transaction coordinator in your corner.

In particular, we explored how a transaction coordinator can alleviate the burdensome and time-consuming aspects of your workload. By handling the tedious tasks, our goal is to give you more time to focus on what truly matters - growing your business

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Our Story

We're here to revolutionize the transaction coordinating industry with a client and peer-focused approach. Our team is not only fully trained but also wholly committed to making each transaction welcoming, smooth, and as error-free as possible. A transaction coordinator can save you 10-12 hours a week, allowing you to concentrate on growing your business. We serve as client care concierges, ensuring your clients experience a seamless transaction. Additionally, we strive to enhance your reputation by collecting information from your clients for your database, connecting your clients with a free moving concierge service, and sending out reviews on your behalf after every transaction you partner with us on. To meet our team, visit the 'About Us' section, where you can read about our experiences and backgrounds as a team.

Our Services

"At Transaction Exchange, we're all about going the extra mile. While we handle transaction coordination, paperwork, and communication with excellence, what truly sets us apart is our unwavering commitment to exceptional client care. Dive into our 'Our Services' section to discover the full spectrum of offerings that extend from contract to closing and even beyond. We're here to exceed your expectations at every step of the way!

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Here is what people are saying about Transaction Exchange:

"Ashley has been absolutely incredible to work with and have on my side. The level of service and commitment has been second to none! She goes above and beyond to make sure every piece of the transaction is taken care of. With her doing all of the behind the scenes work for me I have been able to be out meeting with clients more and that has resulted in the last two months of closing 9 transactions during our so called slow time in Minnesota. I can't recommend Ashley and Transaction Exchange enough, trust me, you will thank yourself for allowing someone else to take care of this for you!"

-Nate (MN Agent)

"Ashley is TOP NOTCH!!! As a Mortgage Consultant she was on the other side of the transaction. She was very through, persistent and kept me on task! Which was a breath of fresh air when I was juggling many files. Her organization is 2nd to none. I recommend her services to any real estate agent looking for a trusted partner to get to the next level."

-Kyle (Lender)

"Ashley this is absolutely the best investment I can make for both my clients and for myself. It just is going to take my buisness to the next level. I love having you as part of my team !! Thank you. Very professional and prompt. I have recommended it to my entire office."

-Kristi (MN Agent)

"Ashley is what I finally needed for my business! I always want to do everything myself to make sure it is done right, but having Transaction Exchange partner with my real estate business is what is making it grow so I can focus on the clients. The reminders and extra touches that no other coordinator provides is amazing!"

-Paul (MN Agent)

"Using Transaction Exchange has given me the opportunity to expand my business tremendously. I now have more time to focus on my clients knowing that I have great behind the scenes help. I highly advise anyone to give it a chance because it will change your business model for the better and help ease some of the daily stresses taken on by agents."

-Carley (MN Agent)


Ashley Kalar


With 12+ years in customer service, my colleague and I created Transaction Exchange to change the transaction coordination game. We are focused on customer and peer service, communicating efficiently and effectively to all parties, and taking the tedious work off your plate to give back time so you (the agent) can create more business! We are here to help. We are the difference because we go above and beyond just moving papers.

I am NINJA Selling certified which changes the way we do things. Relationship based no pushing or shoving, we don't "sell" people. We believe your next transaction is embedded in this one! Let us give you back your time.


Meet Shara Loyola, a skilled team member at Transaction Exchange, where her expertise in transaction processes shines. With a meticulous eye for detail and a commitment to excellence, Shara streamlines complex exchanges and optimizes workflow systems. Her exceptional communication skills and collaborative approach make her an indispensable asset to the team, fostering strong client relationships. Shara's proactive mindset, problem-solving acumen, and dedication to continuous improvement contribute significantly to Transaction Exchange's success in facilitating seamless transactions.

dina stasyshyn

Dina Stasyshyn is a seasoned transaction coordinator specializing in Pennsylvania and New Jersey real estate transactions. With a wealth of experience and a deep understanding of the intricacies of these markets, Dina is your trusted partner in ensuring smooth and successful property transactions. Her commitment to staying ahead of the curve ensures that clients receive not only seamless transaction support but also strategic insights to navigate the evolving real estate landscape with confidence.


Listing Services

Input listing into MLS


Upload necessary documents into Supplements

Enter Showingtime data

Sends home questionnaire to seller/s


Coordination Services

Collect all documents pertaining to the file

Thoroughly examine each document to ensure accuracy

Generate an informational coversheet for the file, including contact information and file details

enter all documents to THE brokerage system for compliance

Provide inspection recommendations to your client

Maintain a comprehensive record of crucial documents and deadlines

Facilitate communication to all parties involved in the transaction

Collect HOA documents, if applicable

Thoroughly examine title documents, promptly notifying relevant parties of any discrepancies or concerns

Initiate the title ordering process.

Engage with the lender to provide updates on the appraisal status and overall file progress.

Order Home insurance

Send calendar invite to agent, client and title for closing time date and location

Guide client on the path of selling or buying a home

Ensure all involved parties, including the client, title company, lender, and agents, are kept informed of the file's status

sends out informative update emails to keep clients abreast of developments in the transaction

Provide clients with clear instructions on the necessary steps during significant milestones in the transaction process.

Transaction Systems:

Client Care Concierge Services:

Send out Home Questionnaire for marketing

Send out “We want to get to know you” email to your clients for your database

Add clients to moving concierge free of charge

Solicit reviews for the agent to enhance their professional reputation.

Send reminders to agents to follow up with clients post-closing at specific intervals (1 week, 30 days, 6 months, and 1 year).

Efficiently manage tasks to save time and effort, allowing for increased focus on acquiring new business opportunities.

**And more!

Our coordinators know

Paperless Pipeline

Keller Williams Command


Transaction Room by DocuSign

Transaction Desk


**And more!


ask about our a la carte CRM options!




We will invoice you after the file has closed.

No minimum amount of contract required.

We accept all major credit cards or we can arrange for the fee to be made at closing.

**We only charge if the file closes!

If you don't get paid, neither do we!


🏡✨ Attention Real Estate Agents! ✨🏡

Elevate your transaction process with our exclusive FREE resources designed just for you! 🎉

📋 Streamline your workflow with our Transaction Coversheet, ensuring all crucial details are captured from the get-go.

✅ Stay organized and on track with our Task Checklist, guiding you through every step of the transaction process with ease.

📝 Never miss a beat with our Required Documents Checklist, ensuring you have all the necessary paperwork in order for seamless transactions.💼

Stay connected with us for a closer look at our daily endeavors.

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Referral Program:


We are a people business too! We appreciate referrals. We have a great referral program in place for our agents. Tell your fellow agents about us and see what you get 🎉

Contact Details (763) 200-1165

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Visit us at

Office: 4300 Baker Road Suite 4 Minnetonka, MN 55343


We believe that having a real person answer your questions is better then scrolling through a web page. Click the link below to set up a time to speak with Ashley, one of our Transaction Coordinators!