Transaction Coordination & Client Care Concierge for Real Estate Agents

Serving the dynamic states of


Because your next transaction is embedded in this one. Experience the difference!

Check out our latest Podcasts features:

Leverage is a Real Estate Agent’s Bestfriend

Lauren Duke of CoreOps Collective interviews Ashley Kalar-Miller, owner of Transaction Exchange, discussing the significance of boundaries in real estate, Ashley's daily routine as a transaction coordinator, the impact of hiring a TC on an agent's business, payment structures for TC services, benefits of virtual assistants, and the importance of recognizing operations professionals in real estate.

Ashley had the privilege of being featured on the All American Dream Podcast, where we explored into a topic that is incredibly valuable for fellow real estate professionals like yourself. During the podcast, we discussed the numerous benefits of having a transaction coordinator in your corner.

Watch Ashley Kaler Miller, founder of Transaction Exchange, in the Rookie to Pro series with Amity Krause. Discover Ashley's journey from corporate to real estate, her insights on overcoming challenges, and the growing importance of transaction coordinators. Whether you're new to the industry or a seasoned pro, Ashley's wisdom is sure to inspire.

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Our Story

We're here to revolutionize the transaction coordinating industry with a client and peer-focused approach. Our team is not only fully trained but also wholly committed to making each transaction welcoming, smooth, and as error-free as possible. A transaction coordinator can save you 10-12 hours a week, allowing you to concentrate on growing your business. We serve as client care concierges, ensuring your clients experience a seamless transaction. Additionally, we strive to enhance your reputation by collecting information from your clients for your database, connecting your clients with a free moving concierge service, and sending out reviews on your behalf after every transaction you partner with us on. To meet our team, visit the 'About Us' section, where you can read about our experiences and backgrounds as a team.

Our Services

At Transaction Exchange, we're all about going the extra mile. While we handle transaction coordination, paperwork, and communication with excellence, what truly sets us apart is our unwavering commitment to exceptional client care. Dive into our 'Our Services' section to discover the full spectrum of offerings that extend from contract to closing and even beyond. Explore our comprehensive suite of services designed to streamline your transaction process, ensuring a smooth and stress-free experience from start to finish. With a dedicated team of professionals and a passion for excellence, we stand ready to empower you with the support you need to achieve your real estate goals. Let us be your trusted partner on your real estate journey, delivering personalized solutions tailored to your unique preferences.

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Minimalist Workspace at Home



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Promoting transparent dialogue for trust and understanding.

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Streamlining operations for reliability and order.

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Cultivating collaborative relationships for shared success.

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Providing tools and support for individual growth.


Ashley Kalar


With 12+ years in customer service, my colleague and I created Transaction Exchange to change the transaction coordination game. We are focused on customer and peer service, communicating efficiently and effectively to all parties, and taking the tedious work off your plate to give back time so you (the agent) can create more business! We are here to help. We are the difference because we go above and beyond just moving papers.

I am NINJA Selling certified which changes the way we do things. Relationship based no pushing or shoving, we don't "sell" people. We believe your next transaction is embedded in this one! Let us give you back your time.



Meet Shara Loyola, a skilled team member at Transaction Exchange, where her expertise in transaction processes shines. With a meticulous eye for detail and a commitment to excellence, Shara streamlines complex exchanges and optimizes workflow systems. Her exceptional communication skills and collaborative approach make her an indispensable asset to the team, fostering strong client relationships. Shara's proactive mindset, problem-solving acumen, and dedication to continuous improvement contribute significantly to Transaction Exchange's success in facilitating seamless transactions.

Here is what people are saying about Transaction Exchange:

"Ashley has been absolutely incredible to work with and have on my side. The level of service and commitment has been second to none! She goes above and beyond to make sure every piece of the transaction is taken care of. With her doing all of the behind the scenes work for me I have been able to be out meeting with clients more and that has resulted in the last two months of closing 9 transactions during our so called slow time in Minnesota. I can't recommend Ashley and Transaction Exchange enough, trust me, you will thank yourself for allowing someone else to take care of this for you!"

-Nate (MN Agent)

"Using Transaction Exchange has given me the opportunity to expand my business tremendously. I now have more time to focus on my clients knowing that I have great behind the scenes help. I highly advise anyone to give it a chance because it will change your business model for the better and help ease some of the daily stresses taken on by agents."

-Carley (MN Agent)

"Ashley this is absolutely the best investment I can make for both my clients and for myself. It just is going to take my buisness to the next level. I love having you as part of my team !! Thank you. Very professional and prompt. I have recommended it to my entire office."

-Kristi (MN Agent)

"Ashley is what I finally needed for my business! I always want to do everything myself to make sure it is done right, but having Transaction Exchange partner with my real estate business is what is making it grow so I can focus on the clients. The reminders and extra touches that no other coordinator provides is amazing!"

-Paul (MN Agent)

"Ashley is TOP NOTCH!!! As a Mortgage Consultant she was on the other side of the transaction. She was very through, persistent and kept me on task! Which was a breath of fresh air when I was juggling many files. Her organization is 2nd to none. I recommend her services to any real estate agent looking for a trusted partner to get to the next level."

-Kyle (Lender)


Listing Services

Coordination Services

With our dedicated team and personalized approach, you can trust us to handle every aspect of your listing with professionalism and efficiency. Let us help you showcase your property and achieve your real estate goals.

At Transaction Exchange we take pride in offering meticulous coordination services designed to streamline every aspect of your real estate transaction. Our dedicated team ensures a smooth and hassle-free experience from start to finish.

Client Care Concierge

Transaction Systems:

We leverage cutting-edge transaction systems to streamline and optimize your real estate transactions. We ensure that your transactions are managed with precision and accuracy. With our advanced technology solutions, you can expect efficient and seamless processes from start to finish.

With our Client Care Concierge Services, you can trust that your clients will receive the personalized attention and support they deserve throughout their real estate journey. Let us help you exceed expectations and build lasting relationships with your clients.


Listing Services

Client Care Concierge

Our listing services include:

  • Inputting your listing into MLS to ensure maximum visibility to potential buyers.
  • Adding professional photos of your property to enhance its appeal and attract more attention.
  • Uploading all necessary documents into Supplements for easy access and reference.
  • Entering Showingtime data to facilitate convenient scheduling for property viewings.
  • Sending a home questionnaire to sellers to gather essential information and ensure accurate representation of the property.


Our services include:

  • Sending out Home Questionnaires for marketing purposes to gather essential information about your clients' properties.
  • Sending out "We want to get to know you" emails to your clients for your database to foster stronger connections.
  • Adding clients to our moving concierge program free of charge to assist them with their relocation needs.
  • Soliciting reviews for you as an agent to enhance your professional reputation and credibility.
  • Sending reminders to agents to follow up with clients post-closing at specific intervals (1 week, 30 days, 6 months, and 1 year) to maintain ongoing relationships and satisfaction.
  • Efficiently managing tasks to save time and effort, allowing you to focus on acquiring new business opportunities.
  • And more!

Coordination Services

Our coordination services include:

  • Collecting all documents pertaining to the file to maintain a comprehensive record.
  • Thoroughly examining each document to ensure accuracy and completeness.
  • Generating an informational coversheet for the file, providing key contact information and file details.
  • Entering all documents into THE brokerage system for compliance and easy access.
  • Providing inspection recommendations to your client to guide them through the process.
  • Facilitating communication with all parties involved in the transaction to keep everyone informed.
  • Collecting HOA documents, if applicable, to ensure compliance with community regulations.
  • Initiating the title ordering process to facilitate a smooth closing.

  • Engaging with the lender to provide updates on the appraisal status and overall file progress.
  • Thoroughly examining title documents and promptly addressing any discrepancies or concerns.
  • Ordering home insurance to protect your investment.
  • Sending calendar invites to agents, clients, and title for closing time, date, and location.
  • Guiding clients through the process of selling or buying a home with expert advice and support.
  • Keeping all involved parties informed of the file's status and any developments along the way.
  • Sending informative update emails to clients to ensure they are kept abreast of the transaction's progress.
  • Providing clear instructions to clients on the necessary steps during significant milestones in the transaction process.

We will invoice you after the file has closed.

No minimum amount of contract required.

We accept all major credit cards or we can arrange for the fee to be made at closing.

**We only charge if the file closes!

If you don't get paid, neither do we!

Transaction Systems:

Our coordinators know

  • Paperless Pipeline
  • Keller Williams Command
  • Skyslope
  • Transaction Room by DocuSign
  • Transaction Desk
  • ZipForms

**And more!

Additional Services:

Explore our a la carte CRM options, including:

  • CRM Monthly Newsletter
  • 8-Touch CRM Email Campaigns
  • Need extra support? Take advantage of our flexible assistance packages, with 5 and 10-hour baskets available for your convenience.

At Transaction Exchange, we're dedicated to providing customizable solutions to meet your unique needs and help you succeed in the real estate industry.

At Transaction Exchange, we offer comprehensive listing services, coordination services, client care concierge services, and access to advanced transaction systems. Our goal is to provide you with the support, efficiency, and technology you need to excel in your real estate endeavors. With our dedicated team and innovative solutions, you can confidently navigate every step of the transaction process and deliver exceptional service to your clients. Experience the difference with Transaction Exchange and elevate your real estate business today.


🏡✨ Attention Real Estate Agents! ✨🏡

Elevate your transaction process with our exclusive FREE resources designed just for you! 🎉

📋 Streamline your workflow with our Transaction Coversheet, ensuring all crucial details are captured from the get-go.

✅ Stay organized and on track with our Task Checklist, guiding you through every step of the transaction process with ease.

📝 Never miss a beat with our Required Documents Checklist, ensuring you have all the necessary paperwork in order for seamless transactions.💼

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To create a duplicate of this VWB for your personal use, follow these steps: Navigate to FILE, select MAKE A COPY, then name your copy and customize it to your liking. Now you're free to edit as much as you desire!

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Referral Program:


We are a people business too! We appreciate referrals. We have a great referral program in place for our agents. Tell your fellow agents about us and see what you get 🎉


We believe that having a real person answer your questions is better then scrolling through a web page. Click the link below to set up a time to speak with Ashley, one of our Transaction Coordinators!

Stay connected with us for a closer look at our daily endeavors.

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Contact Details 763-388-3319

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Visit us at

Office: 4300 Baker Road Suite 4 Minnetonka, MN 55343

Privacy Policy

At Transaction Exchange, we prioritize your privacy. We collect personal information, such as your name, email, address, and payment details, when you provide them to us, and ​automatically collect usage data like your IP address and browsing activity. This information is used to operate and improve our website and services, personalize your ​experience, understand usage patterns, and develop new features. We are committed to safeguarding your data and ensuring your privacy.

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